ERP Software Solution (Focal ERP)

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In software a module is a part of a program, and programs are composed of one or more independently developed modules that are not combined until the program is linked.

ERP (Enterprise Resource Planning) software typically consists of multiple enterprise software modules that are individually purchased, based on what best meets the specific needs and technical capabilities of the organization.

Each ERP module is focused on one area of business processes, such as product development or marketing. Some of the more common ERP modules include those for product planning, material purchasing, inventory control, distribution, accounting.

ERP Software Solution

ERP Solutions

Features of ERP Solutions

Purchase Module
  • Purchase requests.
  • Encumbrance accounting.
  • Requests for proposals.
  • Purchase orders.
  • Multilevel approval processing.
  • Contracts.
  • Invoice tracking.
  • Suppliers Categorization and Database.
  • Suppliers Items database along with the Supplier wise price Fixation.
  • Provision for Supplier wise terms and condition.
  • Supplier wise Quote comparison of different items.
  • Supplier\Vendors Selection on various criteria (Quality\Delivery Time\Price).
  • Indent (Generation\Adjustments).
  • Purchase Order (Generation\Amendments\Adjustment).
  • Purchase Order generation against Indent\RM Planning.
  • Generation of Bar Codes with Purchase Order.
  • Display Last 4 Deals at the Time of Purchase to Cross Check Rate Deal, Disc Tax & Cost.
  • Purchase Planning & Purchase Order Management.
  • Supplier Wise Various Outstanding Reports & Remainder.
  • Pending DR / CR & Replacement Notes.
  • Auto Barcode / Label Printing from Purchase Bill.
  • Fix Sales Rates & Deals at the Time of Purchase.
  • Online Shortage Management.
  • Purchase Costing Comparison.
  • Online / Softcopy Purchase.
  • Analysis of indents received to optimize the purchase of material and goods.
  • Creation of appropriate stores by material, by site, by company, etc...
  • Creation and Issue of Purchase Orders – local and multi-currency (Import).
  • Handling of appropriate taxes and compliance.
  • Receiving of Goods and management of Inventory.
  • Quotation Management – RFQ (Request for Quotation)/RFI (Request for Information) process with tracking of various material information and pricing.
  • Handling specialized ROPO (Rate Only Purchase Order).
  • Managing Suppliers and tracking top suppliers by Value, Quality and Defect rates.
  • Purchase Bills (Goods Receipt Note).
  • Purchase - Store Credit Note.
  • Purchase Returns (Rejections Auto-Retracing with Purchase Order).
  • Services Inwards (Invoicing).
  • Vendor Details.
  • Pending Payables.
  • Multi Currency Operations.
  • EOU (Export Oriented Unit) Related Documentation CT3, ARE-3, D3 etc.
  • Project Oriented and involved with Multiple Stores/Warehouses.
  • Access purchasing analysis and reporting tools.
  • Perform price optimization based on user pricing rules with capability to automatically create POs for materials based on these prices.
  • Purchase the same item from multiple vendors with pre-defined pricing.
  • Convert vendor units and quantities to your units' quantities automatically.
  • Buy items with internal SKU (Stock keeping unit) or vendor part number.
  • Purchase to multiple warehouses and view inventory on-hand at each warehouse.
  • Create Printouts that can be grouped with like items on a single line with multiple size descriptions.
  • Automatically generate 1099 forms.
  • Automatically generate backorders when required.
Sales Module
  • Customer Categorization and Database.
  • Consignee Database and its Linkage with Respective Customers.
  • Customer Item Mapping along with Customer wise price fixation facility.
  • Sales Order Receipt and Delivery Schedule Plan.
  • Customer Feedback.
  • Sales order status, Sales Register.
  • List of Invoice (Customer wise\Item wise\Date wise).
  • Printouts of invoice (Local and Export).
  • MIS (Management information systems) analysis of sales order, pending orders on wide variety of criteria's to facilitate in protecting and enhancing future sales.
  • Maintain Sales Stock: sold Available, Blocked, and On Hold, un-Released.
  • Customer Profile: CRM, Customer interaction Management, Sold Units Management. Customer management via self-service Customer Portal.
  • Booking form, creation of payment schedule, receipts against schedule.
  • Receipt creation, Interest on Delayed payments, Excess Amounts.
  • Advance Interest Calculations with ability for interest adjustments.
  • Auto Demand letter generation, Payment Reminders.
  • Collection reminders and collection aging lists.
  • Transfer of units. (Resale).
  • Marketing planning, Budgets/ Forecasting Brokerage and Agent Management.
  • Email Templates: Birthday Wishes, Greetings, Payments, general bulk email to customers, SMS messages, etc.
  • Prospecting/pre-sales to sales closure lifecycle of sales mapping.
  • Maintain finished products price lists.
  • Comprehensive Pricing Model provides you.
  • Define state wise Sales Tax, Trade Discounts, Retailer’s Margins.
  • Automatically calculate Net Trade Prices and Assessable Rates (for Excise).
  • Define Free Quantities under Schemes.
  • Create state wise price lists for various states for items with uniform M.R.P
  • Maintain extensive Customer’s information.
  • Process Request for Quotations.
  • Process Sales Orders.
  • Create Dispatch Orders from Sales Orders.
  • Create Dispatch Order from Depot Dispatch Schedule.
  • Create Sales Invoices, Depot Stock Transfer Notes and Excise Gate Pass.
  • Print Daily Stock & Sales Statement.
  • Print various other reports.
  • Fully integrated with A/c Receivables.
  • Customer / Pay terms / Currency Masters.
  • Quotations (Estimation Liked with BOQ and BOM).
  • Sale Order (Integrated to Planning and Invoice).
  • Job Work order (taking up job work).
  • Loan Licensing and Conversions.
  • Advance License.
  • Advance Payments (adjustments while raising Sales Voucher).
  • Post in real-time to general ledger and accounts receivable.
  • Automatically import orders through integrated EDI (Electronic Data Interchange) tool.
  • Configure customer specific items through a visual feature tree.
  • Orders instantly appear on demand in inventory and MRP reporting.
  • Calculate available-to-sell quantities automatically during order entry.
  • Calculate, collect, and pay sales and use taxes for multiple tax regions.
  • Set up deal pricing by customer, salesman, product, product group, cost plus, list minus, and many more.
  • Leverage built-in sales analysis, reporting and commission calculation tools.
  • Print customizable packing lists, bills of landing, pick lists, invoices, and customer statements.
  • Enter notes to print on delivery tickets or invoices.
  • Sell from multiple warehouses and view inventory on hand for each warehouse.
  • Create intercompany transfers to ship items between facilities.
  • Forecast incoming demand with EDI (Electronic Data Interchange).
  • Comprehensive tool to manage your sales inbound and outbound of your business.
  • Assign sales force, track levels and activity of the sales within your business.
  • Map sales records to individual to create better clarity for your sales team and your managers.
  • Sales management coupled with payment follow up system, ensures receipt of timely payments and prompt tracking.
  • Sales activity mapped with inventory provides you forecasting benefits and revenue optimization.
  • Effective reports and robust operation modules ensures, all your sales force activity account for productivity and profitability.
  • Missing the delivery dates for the customers.
  • No proper follow-ups for the upcoming delivery dates for the customer orders.
  • No proper track of customer enquiries.
  • Delay in sending quotations to Customers.
  • Lack of close follow-up with customers after quotation stage.
  • Sale order wise production status.
Accounting Module
  • Accounts Payables.
  • Accounts Receivable.
  • General Ledger.
  • G/L Consolidations.
  • Intercompany Transactions.
  • Multicurrency Manager.
  • Multi-company and International Operations Management.
  • National Accounts.
  • Optional Fields.
  • System Manager.
  • General Ledger, Sales Accounting, Purchase Accounting, Accounts Receivable\Payable.
  • Invoice generating with the details of Service Tax.
  • Direct Expenses (Salary, Conveyance, Travelling etc).
  • Common Expenses (Rent,Electricity,Telephone,Office boy salary, Reception Salary,Printing,Stationary and Courier Charges etc) which allocated to all the groups or units and connect to account on the Manual basis .
  • Groups, Units or Company profitability and consolidation.
  • Calculation and report of company Profitability.
  • Trial balance, P&L, Balance Sheet.
  • Consolidated P&L and Balance Sheet for Group Companies.
  • Parameterized Integration with payroll.
  • Transaction History Details.
  • Multiple Level Trial Balance.
  • Single Voucher generation and share expenses till unit level.
  • Every Branch Fully Independent.
  • Multi-Company Accounting.
  • Balacce Sheet.
Inventory Module
  • Inventory Control.
  • Order Entry.
  • Purchase Order.
  • Sales Tax Automation.
  • Shipping.
  • Lot Tracking and Serialized Inventory.
  • Sales Analysis and Sales Optimizer.
  • Maintain right amount of stock and minimize wastage.
  • Know the status of your stock and deliver on time.
  • Item Batch Wise Details
  • Multi-Location Stock Control.
  • Multi Bill-of-material.
  • Multiple Stock Valuations.
  • Set up as many locations as needed for each inventory item. All detail is maintained for each, including quantities and valuation, costs, and prices.
  • Create and maintain lot and serial numbers for those item types. Lot number details include an expiration date and serial numbers include detail purchase and sales information.
  • Create batches for physical inventory processing based on ABC class, product line or other criteria. Use tag or worksheet entry to enter counts, import counts, and enter counts by exception only. Quantities can be counted in the item base unit or the reporting unit of measure.
  • Transfer item quantities to different locations as needed; transfer costs can be entered and added to the cost of the transferred product.
  • Increase or decrease item quantities as needed to correct inventory situations. Quantities are updated immediately and adjustments are saved to history.
  • Post goods received immediately as you enter them.
  • Quickly access detailed descriptions for each item.
  • Find alternate items automatically when stock levels are low.
  • Process physical counts using either worksheets or tags.
  • Select groups of items for cycle counts
  • Freeze quantities for physical counts while normal processing continues.
  • Track lots.
  • Define custom fields for your inventory items.
  • Perform quick item lookups using item aliases, customer and vendor part numbers, lot numbers, and/or serial numbers.
  • Define your own color settings for visual stock level warnings.
  • Create aliases for inventory items.
  • Use exception-only entry in physical count cycles.
  • Enter and process material requisitions for internal or job use.
  • Multiple Warehouses.
  • Handles serialized inventory.
  • Multiple Units of Measure.
  • Flexible multiple pricing models – product & customer driven.
  • Automated Reorder Management – multiple methods to determine order levels and quantities with auto creation of Purchase Orders.
  • ‘Available to Promise’ to display future quantity availability based on currently recorded open purchases and sales.
  • Inventory Configuration – flexible and easy to use – available from sales order, quote and purchase order screens.
  • Easy setup of Bills of Materials for use as kits or assembled products.
  • Inventory counts – full and cycle counts.
  • Movements and transactions.
  • RF data acquisition.
  • Costing.
  • Physical counting.
  • Replenishment.
  • Multilevel warehousing and location management.
  • Quality control.
  • Stock summary with drill option gives a consolidated stock of all location on a click. Can get details on lot, serial number, color, size, fit, condition and store location of the stock.
  • Expand has features which allow capturing gate pass, goods on doc, gate entry to ensure stock movement is monitored at all stage. You also have facility to get Email and SMS on reorder and reminder levels.
  • All Books of Inventory.
  • Brand, Group & Category Wise Inventory.
  • Stock Valuation on Multiple Methods.
  • Item Wise Gross Profit.
  • Primary and Alternative Unit for Each Item.
  • Party-wise Price Structure for Items / Groups.
  • Multiple Prices Lists of Items.
  • Sales & Purchase Order Processing.
  • Batch / MRP / Size / Shade / Reference / Serial No. Wise Inventory.
Manufacturing \ Product Management
  • Work schedule management.
  • MPS/MRP.
  • Link to weighing scales.
  • Quality Assurance.
  • Capacity Planning.
  • Process, discrete, and mixed-mode manufacturing.
  • Parts lists, composition, formula management.
  • Product Master Data.
  • Batch and Serial Number Data.
  • Recipe Management.
  • Bill of Materials.
  • Production Versions.
  • Electronic Batch Record.
  • Material Requirement Planning.
  • Make-to-Stock Production.
  • Make-to-Order Production.
  • Manufacturing Execution.
  • Production Control.
  • Production Traceability.
  • Scheduling.
  • Batch Yield Analysis.
  • Barcode Labeling.
  • Capacity Planning.
  • Complex Assembly.
  • Labor & Time Tracking.
  • Multi-Plants.
  • Plants Floor Mobile Access.
  • PLC (programmable logic controller) Machine Integration.
  • Preventative Maintenance.
  • Production Scheduling.
  • Optimal Planning and Execution of Manufacturing.
  • Real Time Or Batch Update Of Manufacturing Progress Using Bar Coding and RFID.
  • Full Quality Management and Accountability.
  • Tracking Of Planned Verses Actual Costs Highlighting Variances and Trends.
  • Analysis of Productivity for Human and Machine Resources.
  • Collaboration with Suppliers and Partners.
  • Product Testing and Approvals Management.
  • Effective Purchasing Control.
  • Optimization of Inventory.
  • Easy Connectivity to 3rd Party Systems via Web Services.
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